Event Videography

An event cannot be reshot. That is why most of the work happens before the first guest arrives: we go through the programme with the organiser, mark the moments that must be captured and decide where the cameras stand. The operator is on site before the start to check light, sound and the view of the stage.

We film in reportage style: no staging and no long retakes, without getting in the way of speakers or guests. The footage covers arrivals, the room, the speakers, audience reactions and the details that convey the atmosphere. Short interviews with the organiser, speakers or guests are recorded during breaks, when the room is quieter.

The Reportage package means one operator for up to three hours. A conference where talks are recorded in full needs several cameras: one follows the speaker, another gives the wide shot. Several rooms or parallel tracks call for 2-3 operators.

Send us the programme with timings and a list of moments that must not be missed: the opening, the awards, the keynote, the product reveal. Name one contact person on site who knows about programme changes and can alert the operator in time.

Check with the venue whether filming is allowed, where equipment can be placed and who is responsible for the room's sound. Poor audio is the most common problem with event video: in an echoing hall an on-camera microphone will not save a talk, so the speaker wears a lavalier. It helps to tell speakers in advance.

Guests need to know they may be filmed. The simplest way is a line in the invitation or registration form and a sign at the entrance. Ask speakers separately for consent to publish their talk. For titles we need speakers' names and job titles spelled correctly, plus the event logo.

A reportage results in a 1-2 minute recap video with music and titles. The Conference package adds talks recorded in full and short cuts for social media. The recap is usually delivered horizontally (16:9) for your website and YouTube, and the short cuts vertically (9:16) for Instagram and LinkedIn.

A short reportage is ready in 5-7 days, a conference with talks in 1-2 weeks. If the video has to go out the same week, rush editing is available for a surcharge, but it needs to be agreed before the event rather than after it.

On your website, event video is best kept in a YouTube player that loads only on click. That way the event page stays fast even with ten talks on it. Talks can be subtitled in Estonian, Russian or English, which helps when the audience is multilingual.

Music played at the venue ends up on the recording, but it cannot simply stay as the soundtrack. Social platforms recognise copyrighted tracks and may mute the sound or remove the video. So the recap gets a track from a licensed library, and the live sound of the event is kept only where the content needs it.

If an artist or band performs at the event, publishing their set requires the performer's consent. The same goes for talks: the slides and the words belong to the speaker. How the footage may be used is set out in the quote. If you want the raw footage as well as the finished videos, for example to promote next year's event, tell us in advance.